1. About this Policy
1.1 This policy explains when and why we collect personal information about our members,
how we use it and how we keep it secure and your rights in relation to it.
and as described when we collect data from you.
notice. You are advised to check our website (www.edgepaddling.com) for any
amendments (such amendments will not apply retrospectively).
1.4 We will always comply with applicable UK Data Protection legislation including General
Data Protection Regulation (GDPR) when dealing with your personal data. Further details on
the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk).
For the purposes of the GDPR, we will be the “controller” of all personal data we hold about
2. Who are we?
2.1 We are edge progressive Paddling. We can be contacted at firstname.lastname@example.org .
3. What information we collect and why.
Type of Information Purposes Legal Basis of Processing
Members’ name, address,telephone numbers, email addresses - Managing the membership for the member, Performance of the club’s contract with the member, Our legitimate interests in operating the club.
Name and Date of Birth - Managing member membership and for affiliating to British Canoeing, Performance of the club’s contract with the member.
Emergency Contact Details - Contacting next of kin in event of emergency, Our legitimate interests in meeting our duty of care to members
Medical Conditions - To run safe trips and to provide accurate information in case of an emergency, Our legitimate interests in meeting our duty of care to members
British Canoeing, first aid and other qualifications - To run safe and appropriate trips, Our legitimate interests in meeting our duty of care to members.
Phone number on application form - To enable communication between club members in case trip plans change, Our legitimate interests in operating the club.
Date of Birth on application form -To gather information BC needs in order for club trips to covered by insurance on trips, Our legitimate interests in operating the club.
4. How we protect your personal data
4.1 We have implemented generally accepted standards of technology and operational
security in order to protect personal data from loss, misuse, or unauthorised alteration or
4.2 Please note, however, that where you are transmitting information to us over the
internet, then given the internet is not a secure medium, we cannot definitely guarantee the
security of this information.
4.3 For any payments which we take from you online we will use a recognised online
secure payment system.
4.4 We will notify you promptly in the event of any breach of your personal data which
might expose you to serious risk.
5. Who else has access to the information you provide us?
5.1 We will never sell your personal data. We will not share your personal data with any
third parties without your prior consent (which you are free to withhold) except where
required to do so by law or as set out in the table in paragraph 3 above or paragraph 5.2 and
5.2 We may pass your personal data to third parties who are service providers, agents and
subcontractors to us for the purposes of completing tasks and providing services to you on
our behalf (e.g. send of newsletters, or be insured). However, we
disclose only the personal data that is necessary for the third party to deliver the service.
5.3 We may pass on data, that you consent to being shared, with other club members.
6. Sharing with British Canoeing
6.1 We may share your details with British Canoeing if you are not already a British
Canoeing member. This is to provide insurance for your club activities. If this is the case
British Canoeing will provide you with access to an online portal to administer your details.
6.2 British Canoeing will contact you to invite you to sign into and update your Go
Membership portal. Among other things, the portal allows you to set and amend your
privacy settings, and also sign up to the member newsletter if desired. You can delete your
account at any time and you will not receive communications unless you request them.
6.3 If you have any questions about the continuing privacy of your personal data when it is
shared with British Canoeing, please contact membership@ britishcanoeing.org.uk.
7. How long do we keep your information?
7.1 We will hold your personal data on our systems for as long as you are a member of the
Club and for as long afterwards as is necessary to comply with our legal obligations. We will
review your personal data every year to establish whether we are still entitled to process it.
If we decide that we are not entitled to do so, we will stop processing your personal data
with the exception of retaining your personal data in an archived form in order to be able to
comply with future legal obligations, including but not limited to compliance with tax
requirements and exemptions, and the establishment exercise or defence of legal claims.
7. Your rights
7.1 You have rights under UK and EU data protection law, including:
a. to access your personal data
b. to be provided with information about how your personal data is processed
c. to have your personal data corrected
d. to have your personal data erased in certain circumstances
e. to object to or restrict how your personal data is processed
f. to have your personal data transferred to yourself or to another business in
7.2 If you wish for us to erase your data as outlined in paragraph (3) above then please
contact us at email@example.com
7.3 If you have any concerns about how we process your personal data please contact us
7.4 You also have the right to take any complaint about how we process your personal
data to the Information Commissioner:
0303 123 1113.
Information Commissioner's Office
Cheshire SK9 5AF
For more details, please address any questions, comments and requests regarding our data
processing practices to firstname.lastname@example.org